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Talk AADE14 with your Employer

Do you want to attend the AADE14 meeting and need to get approval from your employer? Not all supervisors understand the importance and benefits delivered by AADE14. In this toolkit, we will help you justify the expense of attending AADE14.

Step 1: Understanding your AADE14 expenses

Before you can even begin to justify conference expenses, you need to calculate what those expenses will be. Follow this guide:
  • Registration cost
  • Flight and luggage fees
  • Lodging
  • Ground transportation: Roundtrip from airport/hotel
  • Mileage reimbursement: Driving to AADE14 or the airport? First determine distances and ask your employer what the reimbursed rate is per mile.
  • Parking reimbursement: At airport and hotel
  • Meal reimbursement
  • Miscellaneous fees (Internet, tips, taxi fares)

View registration costs  and book your hotel and travel . Register early to save even more for your employer. AADE has negotiated discounted rates with local hotels to save you even more!

Step 2: Communicating the Benefits

When you propose going to AADE14, don’t focus on how much you want to go; focus on what you will specifically bring back to the organization.

Some specific details you will need include:

Session content: What sessions have particular relevance to your organization’s work? AADE14 offers six tracks and 60 educational sessions touching every area of practice.

Exhibitor contacts: Identify exhibitors that will showcase the products or services you need to work more effectively with your patients. Emphasize how attending AADE14 is an ideal opportunity for you to compare competing products and services all in one place.

Best practices: Emphasize that in addition to educational sessions, AADE14 will offer outcomes-based learning that you can immediately use. In addition, more than 100 posters will highlight emerging research, and allow for face-to-face networking and idea sharing.

Training: Identify skill sets that need to be enhanced. Do you need to improve your communication skills, to know about electronic health records or even how you can leverage social media? All these topics and more will be featured at AADE14.

Sharing knowledge: You can bring your newfound knowledge back to fellow staff by writing a summary of highlights or conducting a lunch and learn session. Another idea might be to host a diabetes education conference where you charge people, and those revenues help to offset your cost for going each year. You can share your impressions, the information and contacts you brought back, and how you plan to apply what you learned.

Step 3: Quantify the Benefits

Although you understand the benefits of AADE14, your employer may not. Therefore, to be the most effective in justifying the conference, you need to clearly articulate the connection between your organization’s knowledge requirements and the conference program. To support this process, use the following Benefits Worksheet:

What We Need to Learn? How AADE14 Can Help

It’s All in the Selling

Be sure to let your supervisor know that the conference was a worthwhile investment, so that it will be an easier sell for you or a colleague next year.

Now it’s time to meet your employer and provide the information you gather. Good luck!

Source: Adapted from How to Justify Conference Attendance by Mike Doyle