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Travel

Getting to Orlando

Orlando International Airport (MCO) provides nonstop service to dozes of domestic and international destinations. MCO is located approximately 12 miles east of the AADE14 Annual Meeting Hotels and Orange County Convention Center. Learn more about the Orlando International Airport.

Special Airline Discounts

AADE is proud to announce its partnerships with the following airline companies:

American Airlines is pleased to offer attendees up to a 5% discount off any published fares to Orlando, FL August 1 – 10, 2014. To take advantage of this discount, you must complete the following steps:
  • Visit American Airlines.
  • Under the “Find Flights” tab, click “Refine your Search.”
  • Complete the flight information and enter promotion code 8384BF in the “Promotion Code” box.
  • The next page will show the published airfares with the applied discount.
  • A $25/$30 service fee will be added to your ticket if you call American Airlines to book your ticket.
United Airlines is pleased to offer attendees 2% to 10% discounts off of published fares to Orlando, FL August 1 – 10, 2014. To take advantage of this discount, you must complete the following steps:
  • Visit United Airlines.
  • Under the Flight tab, click on “Advance Search.”
  • Complete the flight information. Under the “What is your fare preference” section, enter ZR92614120 in the “Offer Code” under the “Do you have any promotional offers to redeem?” The fares shown will include the discount.
  • A $25/$30 service fee will be added to your ticket if you call United to book your ticket.

Airport Shuttle Information

Mears Global offers shuttles and executive car service between Orlando International Airport and AADE14 host hotels. AADE14 attendees will receive a $4 discount on services when booked in advance. Present this coupon to the  Mears Motor Shuttle Counter.

For airport shuttle information, visit the Mears website. Use Priority Code 464395050.

Shuttle vans are available on both A and B sides the main Terminal, on the Ground Transportation Level (Level 1) at the Commercial Lane parking spaces.

Amtrak Discount

Amtrak is pleased to offer attendees a 10% discount off the lowest available rail fare to Orlando, FL, August 3-12, 2014. To take advantage of this discount, you must complete the following steps:
  • Call Amtrak at (800) 872-7245 or contact AADE’s Travel Agency, Omega at (800) 969-4152. Note: Convention Fares cannot be booked via Internet.
  • Mention the Convention Fare Code X24R-983.

This offer is not valid on the Auto Train and Acela Service. Fare is valid on Amtrak Regional for all departures seven days a week, except for holiday blackouts. Offer valid with Sleepers, Business Class or First Class seats with payment of the full applicable accommodation charges.

Car Rental Information

AADE is proud to announce its partnership with the following rental car companies:

Agency Discount Code (please mention when calling)
Alamo

800-354-2322
AADE Members Only – 10% Rate Code: BY Assoc. ID 706768
Avis

800-331-1600
Varies D016870
Hertz

800-654-2210
AADE Members Only: Hertz Member Discount Coupon CDP# 0028835

Taxi Service

The Orange County Convention Center is located at 9800 International Drive, Orlando, FL 32819. A taxi typically costs $40 from the airport to the convention center and surrounding hotels. There may be an additional charge for extra baggage. Taxis are required to offer a credit card payment option.

Learn more about approximate taxi fares from the Orlando International Airport to various Orlando.

Local Ground Transportation Services

I-Ride Trolley

The I-Ride Trolley offers transportation throughout the International Drive Resort Area. A single fare is $1.50 per ride. Kids ride free! Cash and exact fare is required. Get more information and a route map.

LYNX Public Transportation

Located on the A-side of the Main Terminal, on the Ground Transportation Level (Level 1), at Commercial Lane spaces A38-A41.

International Drive (Approximately 60 minutes)
Lynx bus 42 departs at 5:40 to 22:10 (6:30 to 21:30 on Sundays and holidays)

Cost: $2.00 for each destination. Additional connecting service to shopping and residential areas also available. Get more details, including the complete schedule.

For International Travelers

Invitation Letters for Visa Applications

Registrants from outside the United States may need to apply for a visa at the American Embassy, Consulate or other visa issuing office in your country of origin. Please being your visa application process as soon as possible. Some countries take several months to process applications. For information on obtaining your visa, access the U.S. Department of State visa information website.

For Visa purposes, an Invitation Letter from the American Association of Diabetes Educators may be downloaded and personalized with your name, company and mailing address. The invitation letter will print with the American Association of Diabetes Educators letterhead and will include an electronic signature. It should be accepted as an official document. If you have any questions regarding the letter, please email the Meeting Services team.

Please note: Invitation letters imply no obligation by the American Association of Diabetes Educators to cover registration fees, accommodations, travel expenses, or any other costs associated with participation in this meeting. The American Association of Diabetes Educators is not able to contact U.S. Embassies or Consulates on behalf of any individual attempting to gain entry into the United States. 

Regulations for countries that do not require Visas to enter the United States: International travelers from countries that participate in the Visa Waiver Program (VWP) may apply for admission to the United States online. The Electronic System for Travel Authorization (ESTA) requires that international travelers go to the ESTA website and fill out an electronic application before coming to the United States. If the application is approved, it is good for two years and can be renewed easily. Travelers are no longer required to fill out the hardcopy I-94W form before each trip. ESTA will speed up the process for travelers, enable customs officials to screen passengers in advance, and improve security. U.S.-bound travelers are recommended to apply for a Travel Authorization as soon as they begin making travel plans.